Accounting Specialist

Description:

 

 

TITLE:                 ACCOUNTING SPECIALIST  

DEPT:                   Accounting

REPORTS TO:    Director of Finance & Administration

STATUS:              Non-Exempt; 40 hours/week

BENEFITS:          Medical, Dental, Vision, 401k, Generous Paid Time-Off Allowance       

AT-WILL EMPLOYMENT

Employment at Kuhn Employment Opportunities is at will.  This means that the employment relationship is terminable, with or without cause or notice, by either party for any reason or for no reason.  No one associated with Kuhn Employment Opportunities has the authority to make any promises contrary to this at-will definition. 

SUMMARY:

Responsible for maintaining the systems relative to Accounts Receivable and Accounts Payable and Quickbooks Systems.

SUPERVISORY RESPONSIBILITY: None 

 ESSENTIAL DUTIES/FUNCTIONS: This position requires such typical work operations and responsibilities as: 

  1. Prepare all vendor invoices and other expenses and entering: post completed items in our Accounting software program: file originals in A/P drawer prior to payment.  Upon approval, issue payments for invoices and other expenses.
  2. Deal with all issues relative to Accouts Payable such as ensuring accuracy of invoices and expenses, investigating errors etc.  This may involve interaction with other departments or vendors using oral or written communication.
  3. Deal with all issues relative to Accounts Receivable suh as preparing all customer invoices in our Accounting software, mailing of originals to customer and filing invoices upon completion of the process.
  4. Responsible for specialized billing procedures such as state contracts, the Bureau of Rehab. Services or other comparable entities as needed.
  5. Manage all issues relative to billing adjustments and credit collections: ensuring billing accuracy and timely customer receipts
  6. Assist Director of Finance & Administration with all aspects of the Cash Receipts process, including the daily review of account activity via transmittals from the bank, as well as the maintenance of Petty Cash.
  7. Assist with all month-end accounting functions, including Accounts Receivable and Accounts Payable activity.
  8. Maintain both Accounts Receivable and Accounts Payable files, updating and deleting as needed.  
  9. Assist the Director of Finance & Administration in other essential duties of the department on an as needed basis.
  10. Responsible for various aspects of Payroll processing, inculding entering data into ADP, creating and entering Payoll Journal entries, and use of data for Workers Compensation audits. 

 

OTHER DUTIES :

  1. Works with and assists others as required.  Performs additional duties at the request of the management. 
  2. Responsible for performing work duties in a safe manner, adhering to all established safety procedures and providing input into enhancing overall company safety.
  3. Attend job relevant seminars and conferences. 

 

REQUIREMENTS:

  1. Knowledge of QuickBooks Systems.  Ability to demonstrate attention to detail and accuracy.  Minimum of high shool diploma and 3 years minimum Accounting or related business field experience.  AS/BS in Accounting prefered.
  2. Available means of transportation.
  3. Automobile insurance in force per Kuhn's specifications when using personal vehicle for work related purposes.
  4. Positive Presentation, outlook and ability to communicate within Accounting Dept. and throughout the organization.
  5. Flexible, open to ideas/suggestions and works well within a team.
  6. Demonstrate high degree of accuracy and organizational skills.  Focuses on task at hand.  
  7. Reponsible for performing wok safely and adhering tgo all policies & procedures of the organization.
  8. Possesses basic computer skills.

 

PHYSICAL REQUIREMENTS:

  1. Ability to operate computers, adding machines and other business equipment.
  2. Ability to manage A/R and A/P related filing systems.
  3. Ability to maintain excellent attendance.

 

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