Accounting Specialist



TITLE: Accounting Specialist 

DEPT: Accounting

REPORTS TO: Chief Financial Officer

STATUS: Non-Exempt

Responsible for maintaining the systems relative to Accounts Receivable and Accounts Payable, ADP Payroll and QuickBooks Systems. Help support our mission to provide quality services to find and retain employment to persons with disabilities. We offer generous benefits and paid time off and we are currently offering a signing incentive.

Responsibilities include:

This position requires such typical work operations and responsibilities as, but not limited to:

1. Responsible for various aspects of Payroll processing, including entering data into ADP, creating and entering Payroll Journal entries, and use of data for Workers Compensation audits.

2. Prepare all vendor invoices and other expenses and entering; post completed items in our Accounting software program; file originals in A/P drawer prior to payment. Upon approval, issue payments for invoices and other expenses.

3. Deal with all issues relative to Accounts Payable such as ensuring accuracy of invoices and expenses, investigating errors, etc. This may involve interaction with other departments or vendors using oral or written communication.

4. Deal with all issues relative to Accounts Receivable such as preparing all customer invoices in our Accounting software, mailing of originals to customer and filing invoices upon completion of the process.

5. Responsible for specialized billing procedures such as state contracts, the Bureau of Rehab. Services or other comparable entities as needed.

6. Manage all issues relative to billing adjustments and credit collections; ensuring billing accuracy and timely customer receipts.

7. Assist with all aspects of the Cash Receipts process, including the daily review of account activity via transmittals from the bank, as well as the maintenance of Petty Cash.

8. Assist with month-end accounting functions, including Accounts Receivable and Accounts Payable activity.

9. Assist the CFO in the areas of maintaining organized files, Policies and Procedures, and Financial Statement preparatory work.

10. Assist the CFO in other essential duties of the department on an as needed basis.


  • Associates degree in Accounting, Finance, Business or a related field. (required)
  • 2 years of experience as an accounting supervisor or manager. (Nonprofit experience preferred.)
  • Technical proficiency in Office Word, Excel and Quickbooks.
  • Exceptional knowledge of finance, accounting, budgeting cost control principles and Generally Accepted Accounting Principles (GAAP).
  • Excellent written and verbal communication.
  • Advanced knowledge of bookkeeping and accounting best practices, laws, standards and state regulations.
  • Pays strict attention to detail.
  • Ability to manage employees while multi-tasking large projects.
  • Ability to produce financial reports and statements.
  • Available means of transportation
  • Automobile insurance in force per Kuhn’s specifications when using personal vehicle for work related purposes.

***Offers of employment are contingent upon the return of background information that is fully consistent with the strict hiring criteria of Kuhn.***

***All Kuhn Employment Opportunity employees must be fully vaccinated against COVID-19.***


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